Automate your workflows

Every hiring process is full of small, predictable steps: the acknowledgement email, the Slack ping when someone reaches the offer stage, the reminder when an application stalls. In Qosel you build these as automations — visually, no code.

Build an automation

Go to Hiring → Settings → Automation and create a new automation in the visual editor. Every automation follows the same shape:

Trigger  →  Conditions (optional)  →  Actions

For example: When an application is created → if the job is in Engineering → send the acknowledgement email and notify #eng-hiring on Slack.

Triggers

Trigger	Fires when…
Application created	A new application arrives
Stage changed	An application moves to another stage
Status changed	An application’s status changes (active, rejected, hired…)
Interview scheduled	An interview is booked
Interview completed	An interview finishes
Offer sent	An offer goes out to a candidate
Offer accepted	A candidate accepts
Offer declined	A candidate declines
Scheduled	A time-based schedule you define
Application stale	An application has had no activity for too long
Stage SLA exceeded	An application sits in a stage past its time limit

Actions

Mix and match as many actions as you need:

Action	What it does
Send email	Email the candidate or a team member from a template
Add note	Post a note on the application
Move stage / Change status	Advance or update the application
Add tag / Update field / Update candidate	Keep records tidy automatically
Assign owner / Assign reviewer	Route work to the right person
Add to pool	Drop the candidate into a talent pool
Create task	Open a to-do for a teammate
Slack message	Notify a Slack channel
Webhook / HTTP request	Call an external system
AI process	Run an AI step, such as parsing a resume
Delay	Wait before the next action

Conditions support the operators you’d expect — equals, contains, greater/less than, is empty, in list — so automations run only when they should.

Three automations worth setting up first

Acknowledge every application — Application created → send a branded confirmation email. Every candidate hears back, always.
Keep things moving — Stage SLA exceeded → notify the application’s owner in Slack. Stalled candidates are lost candidates.
Close the loop on offers — Offer accepted → create onboarding kickoff tasks and notify HR.

Onboarding has its own automation surface under Onboarding → Automation, using the same trigger–condition–action model for post-hire workflows.

You’re all set

That’s the full journey — organization, team, pipeline, jobs, applications, interviews, offers, onboarding, and automation. As you go deeper, explore the settings under Hiring → Settings for email templates, job boards, approvals, and more.